Park City, Utah 2023 ASPIRE Conference Proposal

The following is a brief summary of possible locations for the 2023 ASPIRE Regional Conference which will be held in Utah.

-Expect 3% technology increase

 

Option 1: Sheraton Park City

https://www.marriott.com/hotels/travel/slcsc-sheraton-park-city/

Dates Available:

9/22/2023 – 9/27/2023 $162.00 USD

9/29/2023 – 10/4/2023 Not Available

10/6/2023 – 10/11/2023 $158.00 USD

10/13/2023 – 10/18/2023 $158.00 USD

Diagram example of the space (Below), and noted the slide airwalls to break up into the general concession which takes about 10 minutes total to complete the transition. AV can stay in place for general session and breakouts.

 

Technology:

Meeting Room Projector Package $ 650

Projector Support Package $ 195

Flip Chart Package $ 71

Post-It Flip Chart Package $ 91

Podium Microphone Package – House

Sound $ 325

PC Audio Package with House Sound $ 385

Notable Highlights:

-They will agree to reduce the F&B minimum to $30,000 with waived room rental.

-Various customizable Breakfast/Lunch, & Dinner options to meet dietary needs (see attached Menu options)

-Comp Rooms: 1/40

-Concessions: Waived Destination Fee ($20 value per day, per room)

-Comp internet in guest rooms and meeting space

-Group rate valid 3 days pre/post

-2 Staff Rooms at 50% Discount

-There are additional costs which are in the first report sent (attached for your convenience)

 

Option 2: Chateau Deer Valley

https://www.the-chateaux.com/?NCK=8445686888&gclid=EAIaIQobChMI0-iW2pzr8QIVGITICh2OBQrXEAAYASAAEgLo4vD_BwE&gclsrc=aw.ds

Dates Available:

9/22/2023 – 9/27/2023 $189.00 USD

9/29/2023 – 10/4/2023 $189.00 USD

10/6/2023 – 10/11/2023 $169.00 USD

10/13/2023 – 10/18/2023 $149.00 USD

Technology:

Please see attached document

Notable Highlights:

-Comp internet in guest rooms and meeting space

-Group rate valid 3 days pre/post based on availability

-1/40 comp

2 Staff Rooms at $109

-They agree to reduce the F&B minimum to $32,000++ but would have to contract all the events as outlined in the RFP.  As you know the hotel needs a certain catering contribution to get all the meeting space.

-Concessions: -5 Suite Upgrades at Group rate with welcome amenities

-8 suites, 62 kings, 37 QQ, 28 studios, 1 4 bedroom Suite

Additional information on locations 

Wasatch AV Chateaux 2021

Food Options for Sheraton Park City

Aspire 2023 (HPN Report)