The following positions will be up for election this year on the ASPIRE Board:

President Elect and Secretary – descriptions below form.

Please complete the form by September 11th, 2020

Position Descriptions from ASPIRE Operating Guidelines:

2.3.         President Elect

 2.3.1. Authority

The President Elect shall:

  • Serve with the same powers as the President in the absence of the President;
  • Assume the Presidency for the remainder of the Presidential term in the event of the resignation or incapacitation of the President;
  • Succeed to the office of President the year following his/her election as President Elect
  • Assist the President as needed.

 2.3.2. Responsibilities

The President Elect shall have the following duties and responsibilities:

  • Represent ASPIRE on the COE Board of Directors;
  • Responsible for creating Strategic Plan;
  • Chair the ALI Committee;
  • Serve on ASPIRE committees as appropriate;
  • At the request of ASPIRE President, represent ASPIRE at State Association meetings.
  • Assist the President to prepare an Annual Report of ASPIRE for presentation to membership at the Annual Meeting;
  • Convene a meeting of Presidents’ Legacy Council, consisting of ASPIRE Past Presidents at the Annual Conference.
  • Select and present an award or gift of appreciation to the outgoing President at Annual Banquet;
  • Select, in advance, committee chairpersons to serve during his/her term of office;
  • Secure the conference site and dates to be held during their Past-President year (refer to conference handbook for details regarding contracts and other details);
  • Facilitate the passing down of committee materials when a new chair takes over a committee. The materials should include a committee description, current Bylaws and Operating Guidelines, copies of forms, information and advice from the outgoing committee chair;
  • Prepare a Board Manual (Operating Guidelines, Section 2.1.6, Board of Directors, Board Manual) for new Board members;
  • Attend Policy Seminar

2.5.         Secretary

 2.5.1. Authority

The Secretary shall serve as recording secretary for all Board meetings and business meetings of the general membership.

 2.5.2. Responsibilities

The Secretary shall have the following duties and responsibilities:

  • Record minutes of Board meetings.
  • Disseminate unapproved Board meeting minutes to Board members within one month of the Board meeting.
  • Board minutes are corrected and approved by the Board at the following Board meeting or via e- business. Post approved minutes on the ASPIRE website within one month of Board approval.
  • Serves as chair of the Bylaws Committee (see Bylaws Committee);
  • Posts updated Bylaws on the website as amended;
  • Sends updated Operating Guidelines to Board Members as amended;
  • Prepare an “Action List” and distribute to Board Members following each meeting;
  • Transfer any Board meeting Executive Session minutes to ASPIRE Archives as specified in Operating Guidelines Section 3.4 (Board Meetings, Executive Session);
  • Record and disseminate minutes of business meetings of the general membership;
  • Prepare a roster of Board members;
  • Prepare new letterhead and distribute following each year’s elections;
  • Maintain a list of Past Presidents;
  • At the end of term of office, submit a file of approved minutes (electronically and to new Secretary and to the Archivist);
  • Chair and/or serve on ASPIRE committees, as appropriate.